Tips for Conducting a Move-In Inspection Before Finalizing a Lease

19 June 2025

Moving into a new place is exciting, but before you sign that lease and get the keys, there's one crucial step you shouldn't overlook—a thorough move-in inspection. Think of it as the final security check before you commit. The last thing you want is to be held responsible for damages that weren’t your fault.

Whether you're renting your first apartment or moving into a new house, conducting a move-in inspection properly can save you from future headaches. In this guide, we'll walk you through everything you need to check before finalizing that lease.

Why a Move-In Inspection Matters

You might be wondering, "Do I really need to inspect everything before moving in?" Absolutely! A move-in inspection isn't just about nitpicking—it’s about protecting yourself.

Many landlords require a security deposit, and when you move out, they’ll assess any damages that occurred during your stay. If you don’t document the condition of the property before moving in, you might end up paying for damage that was there before you arrived.

A thorough inspection helps:

- Avoid disputes when moving out.
- Ensure repairs are made before you move in.
- Document damages that aren’t your fault.
- Give peace of mind knowing you’re moving into a safe and livable home.

How to Prepare for a Move-In Inspection

Before you start, make sure you have everything you need:

✔ A checklist – Many landlords provide an inspection checklist, but you can also find one online.
✔ Your phone or camera – You’ll want to take pictures and videos of any issues you find.
✔ A notepad or inspection form – Jot down details about any defects or issues.
✔ A flashlight – Some problems, like water leaks or mold, might be hiding in dark corners.

Now that you're prepared, let’s go through what you need to check.

What to Inspect Before Signing the Lease

1. Walls, Ceilings, and Floors

Walk through each room and check for:

- Cracks, holes, or dents in the walls or ceiling.
- Water stains or mold—signs of leaks.
- Scuffed or damaged flooring.
- Loose or squeaky floorboards.

If you see anything concerning, point it out to the landlord and document it with pictures.

2. Doors and Windows

Windows should open and close smoothly, and doors should latch properly. Here's what to check:

- Are there any cracks or broken glass?
- Do all locks work? (For safety reasons, this is a big one.)
- Do the doors shut properly without sticking?
- Is there any draft coming from the windows? (This can lead to high energy bills.)

Faulty windows and doors aren't just an inconvenience—they can also be a security risk.

3. Plumbing and Water Fixtures

Plumbing issues can be a nightmare if not addressed early. Turn on all faucets and check:

- Do sinks and tubs drain properly?
- Is there any leaking under the sinks?
- Does the toilet flush correctly?
- Is the water pressure good?
- Do you notice any weird smells coming from the drains?

If anything seems off, notify your landlord before signing the lease.

4. Electrical Outlets and Appliances

Electrical issues can be both a safety hazard and a major inconvenience. Check to make sure:

- All light switches work.
- There are no exposed wires.
- Appliances (if provided) are functioning properly.
- Outlets work—plug something in to test.

If you’re renting a furnished place, inspect every appliance—stoves, fridges, microwaves—so you're not stuck with a broken one after moving in.

5. Heating, Ventilation, and Air Conditioning (HVAC)

Don’t wait until the middle of winter to realize your heater doesn’t work. Check beforehand:

- Turn on the heat and AC to see if they work.
- Listen for strange noises from HVAC systems.
- Check air vents to ensure they aren’t blocked or dirty.

Your comfort matters, so make sure these systems are in good working order.

6. Smoke Detectors and Security Features

Safety should always come first. Here's what to check:

- Smoke and carbon monoxide detectors are working.
- The fire extinguisher (if provided) isn’t expired.
- Door locks are secure, and any security systems work.

If there are any safety concerns, address them with your landlord immediately.

7. Pests and Infestations

You don’t want to move in and find unwanted roommates (like mice or cockroaches). Look out for:

- Droppings or chew marks—signs of rodents.
- Dead bugs or pest traps.
- Weird smells in cabinets that might indicate pests.

A pest problem should be resolved before moving in, not after.

8. Exterior and Common Areas

If you’re renting a house or an apartment with shared spaces, take a look outside as well:

- Are the stairs and railings sturdy?
- Is the outdoor lighting sufficient for safety?
- Is the mailbox in good condition?
- Are there any exterior maintenance issues?

For apartment buildings, check the condition of hallways, elevators, and the laundry area.

Final Steps Before Signing the Lease

Request Repairs if Needed

If you find any significant issues, discuss them with the landlord before signing the lease. It's easier to negotiate repairs upfront rather than after you’ve moved in.

Get Everything in Writing

Verbal agreements mean nothing if they're not in writing. If your landlord promises to fix something, make sure it’s noted on the lease or in an email.

Keep Copies of Your Inspection Report

Submit your inspection findings to your landlord and keep a copy for yourself. Having proof will be invaluable if disputes arise when moving out.

Final Thoughts

A move-in inspection might not be the most exciting part of renting a new home, but it's one of the most important. Taking the time to check everything now can save you from costly surprises later.

Remember, this isn’t about being overly picky—it’s about protecting your deposit, your safety, and your peace of mind. So grab your checklist, take those photos, and make sure your new home is truly move-in ready.

Happy renting!